You've probably seen an Excel worksheet (like the sheet on the left, below) in which one entry in column A applies to several rows of data. Sort such a list and you get a real mess, because rows with empty cells in the sort column move to the top or bottom (depending on the sort order).
When a list is small, you can enter the missing cell values manually. But if your database is huge, you need a better way of filling in those cell values. Here's how:
- Select the range (A3:A14 in the example above)
- Press Ctrl-G to get the Go To dialog box.
- In the Go To dialog box, click Special.
- Select the Blanks option.
- Type = followed by the address of the first cell with an entry in the column (=A3 in the example above), and press Ctrl-Enter.
- Reselect the range and choose Edit, Copy.
- Then select Edit, Paste Special, choose the Values option, and click OK.
The missing entries will be filled in, as in the sheet on the right in the above figure.
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